Administrative Assistant

Key Responsibilities

• Office Support: Answer and direct phone calls, manage emails, and greet visitors in a professional and friendly manner.
• Scheduling: Coordinate appointments, meetings, and calendars for staff, ensuring timely communication and reminders.
• Documentation: Prepare, edit, and maintain documents, reports, and correspondence, including contracts, invoices, and memos.
• Data Management: Enter and update client and project information in our database, maintaining accuracy and confidentiality.
• File Organization: Organize and maintain physical and digital filing systems for easy access and retrieval.
• Supply Management: Monitor and order office supplies, ensuring the team has the resources needed to succeed.
• Support Projects: Assist with administrative tasks for projects, such as scheduling site visits or tracking project progress.
• Customer Service: Respond to basic client inquiries and escalate complex issues to the appropriate team member.
• Event Coordination: Help plan and execute company events, meetings, or training sessions as needed.
• Other Duties: Perform additional tasks as assigned to support the team and company goals.